Official records, clearly posted, without adding more work.
SunshineHOAComply is a managed service that organizes and posts your association’s documents into a clean, easy-to-use external records portal. You send the files and tell us where they belong — we handle the rest.
Built to support record access and transparency expectations under Chapters 718 and 720, Florida Statutes. SunshineHOAComply does not provide legal advice or certify compliance. But we help get you on that path!
How it Works
1
Send documents
Email or upload meeting minutes, notices, budgets, insurance, governing docs - whatever you need posted.
2
We organize & post
We publish files into the right portal categories, keep naming consistent, and maintain a clean structure.
3
Owners & Agents can find them
Your website links to the portal so owners, agents, and board can quickly search, filter, and download records without confusion.
One Predictable Price — We Handle Everything
Small & Mid-Size Associations
25-100 Units
$99
- Public, mobile-friendly records portal for HOAs 25-100 units
- Organized categories (governing, financial, insurance, meetings)
- Ongoing posting of documents you send us
- Clean naming conventions and consistent structure
- Posting status visibility
- Email upport
Smaller Associations getting started with structured online posting
Large Associations
100+ Units
$149
- Public, mobile-friendly records portal for HOAs 100+ units
- Organized categories (governing, financial, insurance, meetings)
- Ongoing posting of documents you send us
- Clean naming conventions and consistent structure
- Posting status visibility
- Email upport
Active boards and property managers supporting larger communities.
One-time setup
$299
Custom Subdomain & Matching Menu Header
One-time setup to host your records portal on a dedicated subdomain (for example,
docs.yourassociation.org) and visually match your existing website’s header and navigation for a seamless
member experience.
$599
FAQs
No. SunshineHOAComply is a white-glove compliance operations service supported by software. We handle intake, organization, and posting—so your board or manager doesn’t have to learn or maintain a portal.
Common categories include governing documents, financial records (budgets and year-end reports), insurance information, meeting notices/agendas, and approved meeting minutes.
Essential is best for steady, predictable posting—“post what we send.” Expanded is for higher volume or more frequent updates, with priority turnaround and ongoing cleanup/normalization of older records.
Yes. There are no long-term contracts. If you cancel, we’ll coordinate a clean handoff of your posted documents and their organization by category.
Initial portal setup, category structure configuration, and the first batch of intake + posting. You’ll receive a portal link ready to add to your existing website.
No. We do not provide legal advice or certify compliance. We operationalize best-practice posting and organization so your records are consistently accessible and easier to maintain over time.
Email is the simplest option. You can send documents as attachments or share a folder link. As needs grow, we can also support more structured intake options, such as a document upload portal.
Pricing is per association. Managers supporting multiple associations can standardize their posting process across their portfolio by enrolling each association.
Yes. Every association receives a portal link that can be added to your website. Hosting the portal on a dedicated subdomain and visually matching your site’s header and branding is available as a premium add-on.
Yes. Expanded is designed for ongoing cleanup and normalization. If an archive is unusually large or complex, we’ll outline a simple approach and confirm scope before diving in.
Note: High-volume archives may require an adjusted plan.